FAQs Related to School Closure & Coronavirus


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Distance/Online Learning Questions

CVUSD requests for families who would like to borrow a technology device for their student(s) to utilize during the school closure to please submit a technology request form. Families may submit a technology request form online here.
3/19/20

CVUSD has a new, online student/guardian technology help ticket system, and a new technology help hotline available at: https://helpdesk.conejousd.org and 805-498-0527.
4/10/20

In order to comply with State Compulsory Education and Attendance laws, student attendance will be tracked regularly. As teachers digitally connect with their students throughout the week, attendance will be monitored based on the digital work products submitted, as well as student participation in online connections such as Zoom conferencing, Google Classroom, blogging, and other means of virtual communication.
4/10/20

Elementary teachers use a variety of communication tools to check-in with their students and provide instruction, including phone, email, Zoom, SeeSaw, and Google Classroom. Zoom is one tool that teachers utilize, and the frequency of this use is determined by the individual teacher. There is an expectation that a teacher will be available to interact with students and respond to questions during the scheduled “virtual office hours”. However, this entire time period is reserved for interaction and response time that may be accomplished through email or other preferred methods.
4/10/20

The district has taken precautionary steps to mitigate the safety concerns with students using Zoom. Teachers have participated in Zoom trainings and are aware of the settings and other safety features to be utilized on Zoom. If a student wishes to join a Zoom meeting by audio only (no video settings), they may choose that option.
4/10/20

Distance learning is not a minute-for-minute replacement of the school day. Rather, it is an altered and abbreviated schedule that reflects the realities of school closures, social-distancing, shelter in place, stay at home and other orders intended for everyone’s safety and well-being. CVUSD’s distance learning model is asynchronous, which means there is no live teaching required. Direct instruction through asynchronous learning can occur by having students read, listen to, and/or view videos. Videos of instruction may include pre-recorded videos of teacher instruction, or videos from other sources (YouTube, Khan Academy, etc.) However, in addition to the asynchronous form of instruction, many of our teachers have engaged in various opportunities for students to connect online (live) and ask questions and get further clarification. The office hour designation on Fridays is also an opportunity for students to connect with their teachers in a live format. Consult with your child’s classroom teacher and site principal to discuss specific student needs.
4/10/20

Unless otherwise indicated via an individual and personal conversation with your child’s school principal, students will matriculate to the next grade level for the 2020-2021 school year.
4/10/20



Special Education Questions

For students eligible for special education, distance learning opportunities will be made available beginning the week of March 30, 2020. Because each student’s Individual Education Plan (IEP) is unique, this description is broad in nature and is only a list of the range of special education services that will be made available: speech therapy, counseling, ERSES, COEDS, specialized academic instruction, occupational therapy, adaptive physical education and consultation with staff who specialize in deaf and hard of hearing, vision and behavior. The services made available will be determined based upon your child’s last consented-to IEP. Distance learning delivery methods will be comparable to the methods described above in “What will it look like.”

This week, special education staff will communicate with parents to begin scheduling the services. Please know, services will not be provided in the home, nor will services be made available at a school campus given Governor Newsom’s Executive Orders for “Social Distancing” and “Stay at Home” and Ventura County’s “Shelter in Place” order. We recognize distance learning delivery methods pose tremendous challenges for some of our students and we look forward to working with you to minimize the impact of these challenges while schools are closed.

District special education leadership will seek additional communication, and provide clarification, with parents within the first few days of this week. If you have questions regarding your child’s IEP, please contact your child’s principal.
4/10/20



High School Questions (AP, Graduation, etc.)

Superintendent Dr. Mark McLaughlin sent a message to high school seniors, and their families on Thursday, April 2nd regarding senior activities, and end-of-year celebration. Please view the message here.
4/10/20

We are currently communicating with vendors to work out the details regarding refunds. More information regarding specific refunds will be sent out via the individual school sites.
4/10/20

College Board has provided guidance and informed school district’s that families have the option of being refunded for AP exams previously ordered. However, College Board is providing an online exam for AP students to take at home. These exams will NOT include multiple choice, but rather will have questions that require written responses. For additional AP exam related information, please visit this link: https://parents.collegeboard.org/faq
4/10/20

The College Board, which administers the SAT, has canceled the March 28 makeup and May 2 SAT test dates. The next SAT test date is June 6 with a registration deadline of May 27. The College Board is also working on remote learning for AP students and a plan to allow AP tests to be taken at home. The situation is changing frequently, so please see their latest updates at pages.collegeboard.org/collegeboard-covid-19-updates.

The April 4 ACT test date has been rescheduled to June 13. Please get the latest information at www.act.org/content/act/en/covid-19.html.

Information about the impacts of the coronavirus on IB testing is available at www.ibo.org/news/news-about-the-ib/covid-19-coronavirus-updates.

Yes, yearbooks will be available for the 2019-2020 school year. Distribution protocols and procedures of yearbooks will be communicated to families by their respective school sites.
4/10/20



Report Cards/Grades

The distance learning grading policy goes into effect April 27, 2020 and will conclude with the end of the 2019/20 school year.
4/24/20

The term “do no harm” means that students’ grades shall be reflective of the school closures, interruption of instruction, various in-home realities that impact access to distance learning and therefore only issue grades that capture growth/improvement/progress since the last reporting period. Therefore, CVUSD students’ grades shall be “locked” as of the designated prior grading period and (Trimester 2 for grades 3-8; and grades recorded March 27 for grades 9-12). This means that a student will not get a lower grade or report than what they were given at the designated prior reporting period. Teachers are encouraged to accept make-up and late work, or alternative work products in order to help any students that received a D or F on the designated prior reporting period to then get a passing grade in grades 9-12 or a “Pass” in grades 3-8.

Students are expected to complete all assigned work, to the greatest extent possible, and to communicate with their teacher(s) related to any pending assignments or make-up work. Our District, schools, and teachers maintain high standards and expectations for your achievement. Though much has changed these expectations, though flexible, remain the same and our District is committed to assisting and guiding each of you to a successful end of the school year.
4/24/20

For grades 3-12, students’ grades shall be “locked” as of the last grading period before school closures were implemented. As explained above this practice shall be known as “do no harm” grading and reflect end of the year marks as follows:

  • High School students will earn letter grades at the end of this semester which will be reflected on their transcript. The recorded grade will be based on grades reported as of March 27, 2020, and any completed work or assessments during the school closure period. Students grades will not be lower than the grade they earned at the end of the previous grading period.
  • Grades 3-8 students will earn a “Pass/No Pass” mark at the end of Trimester 3 based on their second trimester grade, and any completed work or assessments during the school closure period. Note that middle school students in high school credit bearing classes (Geometry Honors, Spanish 1CP) will earn a letter grade as described above under High School.
  • Grades TK-2 students will have a standards-based reporting system based on Distance Learning Essential Standards and abbreviated assessments. Abbreviated assessment may be administered live online or via online learning systems in use by teachers (SeeSaw or Google Classroom). No student shall be retained except as previously agreed to by school staff, or in Kindergarten (where parents/guardians have the right to retain their student).

  • 4/24/20

Yes, students’ grades may increase with completed work and/or assessments during this period of school closures.
4/24/20

Students will earn and be assigned marks (letter grades, Pass/No Pass, or standards based) as described above by grade span, and shall reflect the student’s performance inclusive of all accommodations and supports made available “to the extent feasible” during distance learning.
4/24/20

Yes, teachers will complete progress reports for any students not earning passing grades. Progress reports will be available to view in “Q” by May 15, 2020.
4/24/20

Students earning a D or F will be enrolled by their counselor in the credit recovery summer school program.
4/24/20

Teachers are still using Q to track, monitor and report assignments. Students, parents and guardians will continue to have access to Q to check progress.
4/10/20

The state CAASPP testing in math and English language arts has been canceled for the current school year and will not take place



Meal Delivery and Volunteer/Donation Questions

Yes. CVUSD will continue to provide FREE school meals, which are a vital source of nutrition for many students. We offer FREE sack lunches, and a breakfast for the following morning for children ages 2-18. We will continue to serve meals at no cost during spring break - April 13 through April 17, and through the end of June. A list of meal pickup locations and times is available at http://conejousd.org/Free-Meal-Information.
4/10/20

Due to the shelter in place order and a waiver from the California Department of Education, parents/guardians are now permitted to receive meals without their children present.
4/10/20

CVUSD currently has adequate staff to handle meal distribution. However, should the District’s needs change, individuals interested in volunteering may e-mail their contact information to CVUSDCommunication@conejousd.org. Please title your e-mail “I Want to Volunteer.”
3/16/20

CVUSD’s child nutrition team prepares its meals under strict guidelines of health department code, and staff are servsafe certified. The District would be unable to serve meals that are not prepared in its kitchens. If you would like to donate meals, here is a resource that may be of help.
3/16/20



Athletics/Extra-Curricular Questions

In adherence with “safer at home,” and social distancing measures, no school teams will meet during school closures.
4/10/20



School Calendar Questions

Distance learning will continue up to the last day of the 2019-2020 school year. June 11, 2020 for Elementary and June 12, 2020 for Secondary.
4/10/20

When schools are closed for any reason, CVUSD works with the County and State regarding whether or not days will need to be made up. At this time the CDE has not issued communication that would require school districts to make up any missed school days due to potential COVID-19 school closures. CVUSD will keep the school community apprised on this topic.
3/13/20

Yes. Spring Break is scheduled to take place from Friday, April 10th through Friday, April 17th. As this was a previously calendared break, it is still scheduled to take place as planned. Distance learning will pause for that week, and then resume on Monday, April 20th after Spring Break ends.



Enrollment & School Choice

If you live in the Conejo Valley Unified School District attendance area and would like to enroll/register your child for the remainder of the 2019-2020 school year, please email the principal and/or office manager at your neighborhood school Schools/Contacts List

In consideration of social-distancing, shelter-in-place, and stay-at-home guidelines, packets will be sent and received electronically with no in-person exchanges.

Once all electronic documents have been returned via email to the school site, and verified by Student Support Services, parents will receive email confirmation of enrollment and further instructions on accessing distance learning during.
4/10/20

Enrollment processes for the 2020-2021 school year are currently paused and will resume electronically on Monday, April 20, 2020.
4/10/20

Families who received notification that their school choice application was approved will receive a new e-mail communication from the school site their student was accepted into via the school choice application process. This new communication will include instructions for accepting, or rescinding their student’s placement at the school. This communication is expected to be sent out by school sites the week of April 7th.
4/10/20

Enrollment processes for the 2020-2021 school year are currently paused and will resume electronically on Monday, April 20, 2020. Parents will complete the online, TK-1 pre-enrollment packet.
4/10/20



Health & Safety Questions

CVUSD’s district-wide school closure is in support of the recommendations from public health officials to encourage “social distancing” to slow the spread of coronavirus/COVID-19. It is strongly recommended that students stay home during the closure as much as possible and do not gather in public places.
3/13/20



Other Questions

Students will be able to collect items they may have left at their school site. Communication from your school site will be coming out in the next few weeks regarding details for retrieving items from students’ lockers and/or classrooms.
4/10/20

We’re aware that school closures present serious childcare challenges for many families. However, the point of closing the schools is to protect students from exposure to the coronavirus and to slow its spread. This social distancing is for the greater good of our communities. Using schools as childcare locations would defeat the purpose of the closures, so we will not be offering childcare at our school sites at this time.

The City of Thousand Oaks has a directory of child care providers that may be useful for parents, click here (please note: CVUSD does not know the current status of operation for these centers).
3/19/20

Charter Spectrum currently has a promotion for free, short-term internet service. If you are interested, call 1-844-488-8395 and select "0" to speak to a sales associate. Let them know that you're interested in the "Free Student Remote Learning Promotion". Spanish language translation is available for these calls to Charter Spectrum.
3/16/20

The following information applies to: Child Care, Wonder Preschool, and CVUSD Preschool. A credit will be provided toward future month’s tuition for any days missed during the school closure. The amount of credit will be calculated once schools re-open. Information about a credit amount will be emailed to families once schools re-open.
3/13/20

CVUSD is holding School Board Meetings. Public comment is welcome at the Board Meeting via email, phone calls and in person (with adherence to social distancing). Please see information posted here.
4/10/20